Administrative Assistant - On Prefab/Construction Worksite J.E. Richards, Inc. Sterling


Short Description :

Messages and emails Handles all calls and visitors with sophistication and professionalism Organizes and prioritizes large volumes of information and calls Updates and maintains phone lists for ,…

Full Description :

Summary

Under the direct supervision of the On-Site Forman or Project Manager this position provides administrative and secretarial support for on-site management staff. In addition to typing, filing and scheduling, performs duties such as record keeping, scheduling, coordination of meetings and conferences, mail distribution, obtaining supplies, coordinating mailings, and working on special projects. Also, answers non-routine correspondence and periodically assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Prepares for meetings including ordering lunch and setting up. Manages cleanup of meeting areas and coordinating volunteers after in office events.
  • Provides calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements for the Foremen and Office Staff.
  • Establishes, develops, maintains PTO calendar and/or out of office calendar for all departments.
  • Organizes and prioritizes large volumes of information and calls.
  • Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
  • Manages incoming calls, and prioritizes phone messages and emails. Handles all calls and visitors with sophistication and professionalism.
  • Updates and maintains phone lists for office staff and field foreman.
  • Handles confidential and non-routine information.
  • Works independently and within a team on special nonrecurring and ongoing projects. Coordinates special projects, at the request of the Vice President, Project Manager or HR Manager which may include: planning and coordinating presentations, disseminating information, coordinating mailings, creating handouts.
  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

Competencies

1. Initiative

2. Personal Effectiveness/Credibility

3. Thoroughness

4. Collaboration Skills

5. Communication Proficiency

6. Written & Verbal Skills

7. Time Management

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates on a construction job site in a jobsite trailer. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will work in an office environment but will regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performance of the required duties will require physical ability to climb permanent and temporary stairs and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, and bend.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m. with a 1/2-hour lunch period.

Job Type: Full-time / non-exempt

Required Education and Experience

  • Associate’s degree.
  • 5 years related experience.
  • MS Office Suite Proficiency, with strong typing skills

Additional

Background screen

Fit for Duty

Drug Screen

AAP/EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties

The nature of our business may require that the responsibilities associated with this job may change from time to time in accordance with the Company’s needs. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the position. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

  • 401(k)
  • 401(k) Matching
  • Dental Insurance
  • Health Insurance
  • Life Insurance
  • Vision Insurance

Schedule:

  • Day shift
  • Monday to Friday

Experience:

  • Administrative work: 2 years (Required)

Education:

  • High school or equivalent (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location
  • Multiple locations

Setting:

  • Other

Ergonomic Workspace:

  • No

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • A job for which people with disabilities are encouraged to apply

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

Work Remotely:

  • No




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