Secretary US Department of Labor Seattle


Short Description :

Records, taking shorthand, and using and completing forms Maintains the voice mail system for the public telephone number for the Branch, retrieving and distributing messages as necessary Places calls for the Branch Chief or handle matters and independently ,…

Full Description :

    Duties Summary

    This position is located in the Department of Labor (DOL), Office of Workers' Compensation Programs (OWCP) in the Energy Employees' Occupational Illness Compensation Program (EEOICP), Final Adjudication Branch (FAB) located in Seattle, WA.

    • This position is outside the bargaining unit.
    • Additional selections may be made from this announcement.

    Responsibilities

    Receives telephone and personal callers for the Branch Chief. Ascertains the nature of call or visitor and determines appropriate action. Personally taking care of routine matters and referring difficult and technical matters to the Branch Chief or other staff members of the Branch. Places calls for the Branch Chief or handle matters and independently base upon broad guidance received from the Branch Chief. Maintains the voice mail system for the public telephone number for the Branch, retrieving and distributing messages as necessary.
    Responds to request for information concerning Branch functions. Personally prepares responses on schedule from source material. Anticipates need for information and systematically prepares material so that it is immediately available for supervisor's needs. In the absence of the Branch Chief, assumes responsibility for ensuring that request for action or information are made known to responsible Branch staff members. Who can fulfill the request?
    Reads incoming correspondence, publications, regulations and directives, which may affect the Branch. Determines those that can be acted upon personally and takes necessary action. When necessary, uses initiative to obtain clarification of instructions from originating offices or appropriate focal points. Determines which are of importance or interest to the Branch and refer them accordingly.
    Establishes and maintains subjects matter files in connection with the work of the Branch. Exercises initiative in establishing or revising files to meet current needs and demands for material. Maintains organizational and administrative manuals for the Branch.
    Maintains Branch Chiefs calendar and schedules appointments and meetings using own Initiative based upon personal knowledge of Branch Chiefs workload and current issues of importance. Reminds Branch Chief of appointments and briefs same on the matters to
    Be considered before the scheduled meeting. On own initiative reschedules appointments when it becomes apparent the Branch Chief will not be able to meet previous schedules.
    Assists the staff in the procedural aspects of expediting the work of the Branch including distributing the workload of support help to take care of fluctuating workload.
    Make travel arrangements for the Branch Chief or other staff and maintains records of Itinerary while in travel status.
    Maintains a familiarity with the Division's and OWCP'S procedures for procurement of Supplies, equipment, printing, maintenance services, etc., and ensures that the Branch is adequately provided in these areas.
    Uses various software programs to produce a variety of documents, including database or Spreadsheet software to enter, revise, sort, calculate and retrieve data for standard reports, and use graphic software to provide graphic symbols, charts, etc.

    Travel Required

    Occasional travel5% For training purposes

    Supervisory status

    No

    Promotion Potential

    06This position is at the Full-Performance Level (FPL-GS-6).

  • Job family (Series)

    0318 Secretary

  • Requirements

    Requirements Conditions of Employment
    • Must be at least 16 years old and a U.S. Citizen.
    • Appointment to this position may require a background investigation.
    • Requires a probationary period if the requirement has not been met.
    • Must have a typing proficiency of 40 words per minute.

    Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.

    You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency.

    Qualifications

    IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR SPECIALIZED EXPERIENCE.

    GS-06 Applicants must have 52 weeks experience at the next lower level in the normal career progression of the position being filled. When compared to Federal experience, this experience must be equivalent to at least the next lower grade level of GS-5. This experience may have been gained either in the Federal or Private sectors, demonstrating the knowledge, skills and abilities to successfully perform the duties of this position. Examples of specialized experience include

    Specialized experience is defined as work performing the full range of clerical and administrative support functions, including using various software packages to assemble reports, charts and graphs, and various other types of documentation; arranging for and preparing travel; maintaining calendars for senior level management officials; handling phone calls; and handling internal and external inquiries.

    Education

    GS-06 : There is no educational substitution for this position at the GS-06 grade level.

    Additional information

    DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

    Refer to these links for more information:

    GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

    Categories

    Category AMeets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

    Category BMeets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

    Category CMeets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

    Evaluation Factors (Competencies)All qualified applicants will be evaluated on the following key competencies:

    CUSTOMER SERVICE – Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

    CLERICAL – Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.

    ORAL COMMUNICATION – Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.

    The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

    INFORMATION FOR ICTAP/CTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligibles who are placed into Category [B] or higher will be considered "well-qualified".

    Click Application of Veterans Preference for Category Rating Jobs for more information.

    To preview questions please click here.
    Background checks and security clearance Security clearance

    Not Required

    Drug test required

    No

  • Required Documents

    Required Documents

    The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents. -

    Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

    • Displaced Employee Placement Documents – Only required if requesting priority consideration under CTAP or ICTAP eligibility.
    • Cover Letters are not mandatory and will not be used to verify experience, but may be submitted Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help This job is open to
  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency

All U.S. Citizens in the local commuting area of Seattle, WA; CTAP/ICTAP eligibles in the local commuting area of Seattle, WA.


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