Administrative Support Assistant (OA), GS-0303-05/06/07, Census-MP-WKD US Department of Commerce Suitland


Short Description :

Accredited business, secretarial or technical school, junior college, college or university may be substituted for specialized experience OR an equivalent combination of successfully completed post high school education and experience Or certification from the National Guard Bureau or Military ,…

Full Description :

    Duties Summary

    This vacancy is for a Administrative Assistant (OA) position in the Associate Director for Demographic Programs (ADDP) located at the U.S. Census Bureau Headquarters in Suitland, Maryland. The Census Bureau is accessible from the Metro Rail Green LineSuitland Station.

    Responsibilities
    • Prepare various administrative requests/documents (eg. Claim for Reimbursement, travel vouchers, leave audits, request for training, etc.).
    • Will review administrative requests/documents (e.g. personnel, procurement, time and attendance, training, ect.) for completeness, accuracy, and adherence to established guidelines, policies, regulations, and procedures.
    • Provide a high level of customer service.
    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    07

  • Job family (Series)

    0303 Miscellaneous Clerk And Assistant

  • Requirements

    Requirements Conditions of Employment
    • U.S. citizen.
    • Suitable for Federal employment.
    • Registered for Selective Service, if applicable. (www.sss.gov)
    • You may be required to complete a financial disclosure (OGE-450).
    • Time-in-grade requirements must be met by the announcement closing date.

    Applicants must meet all qualification requirements by the closing date of this announcement.

    This Job Opportunity Announcement may be used to fill other Administrative Support Assistant (OA), GS-0303, grades 5/6/7, FPL 07 positions within the Census Bureau in the same geographical location with the same qualifications and specialized experience.

    A probationary period may be required.
    This position is ELIGIBLE for telework; additional criteria will be required (e.g., supervisory approval).
    This is a BARGAINING unit position.
    Relocation expenses may be paid.

    Qualifications

    Minimum Education Requirement:

    Qualifications:

    Specialized Experience:

    For GS-05, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-04 grade level in the Federal services.

    Experience for this position includes performing various administrative support duties which include maintaining files and records; reviewing correspondence for spelling, typographical errors, and conformance to formats and procedural requirements; receiving and screening visitors; and providing support in the areas of personnel, purchasing, travel, time and attendance, training, budget, and other related administrative activities.

    For GS-06, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-05 grade level in the Federal services.

    Experience for this position includes updating and maintaining automated systems; assisting with the preparation and planning of projects; researching information for assigned projects; assisting in the preparation of policy and procedures; scheduling meetings; developing and maintaining an office tracking system; and proofreading, editing, and preparing correspondence.

    For GS-07, you must have one year of experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal services.

    Experience for this position includes performing various administrative support duties, updating and maintaining automated systems; assisting with the preparation and planning of projects; researching information for assigned projects; assisting in the preparation of policy and procedures; scheduling meetings; developing and maintaining an office tracking system; and proofreading, editing, and preparing correspondence.

    EDUCATION: Four years above the high school level in an accredited business, secretarial or technical school, junior college, college or university may be substituted for specialized experience OR an equivalent combination of successfully completed post high school education and experience.
    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education Additional information

    The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.

    • VRA (GS-11 or below)
    • VEOA (permanent positions)
    • 30% or more disabled
    • Persons with Disabilities
    • CTAP
    • ICTAP

    The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.
    Due weight shall be given to performance appraisals and awards in accordance with 5 CFR § 335.103(b)(3), during the interview/selection process conducted by the hiring manager.
    The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

    • Knowledge of administrative procedures and apply appropriate guidelines when preparing documents.
    • Knowledge of automated systems used to prepare and route administrative request/documents.
    • Knowledge of rules, regulations, and polices governing time and attendance, training, acquisitions, human resources procurement, and other administrative-related processes, procedures, and programs.
    • Knowledge to provide advice and guidance on administrative matters.
    • Ability to communicate approximately with internal and external customers.

    We recommend that you preview the online questions for this announcement before you start the application process.

    Do NOT include the following types of information in your application:

    • Social Security Number (SSN)
    • Date of Birth (DOB)
    • Photos of yourself (if included on your resume you will not be considered for this position)
    • Personal information: such as age, gender, religious affiliation, etc.

    To preview questions please click here.
    Background checks and security clearance Security clearance

    Not Required

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing

  • Required Documents

    Required Documents

    A complete application consists of the following:Resume showing relevant experience; cover letter optional. Your resume should list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59.

    • SF-50, "Notification of Personnel Action," supporting your eligibility, with the exception of current Census Bureau employees.Veterans Employment Opportunities Act (VEOA) documentation, if applicable. For more information, please go to https://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx.
    • Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation, if applicable (see other information).Documentation supporting eligibility for non-competitive appointment, (Schedule A disability, 30 percent disabled veteran, certain military spouses, etc).
    • (If applicable) Education Documentation: If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. This also includes Census Bureau employees. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information.

    You are not required to submit official documents at this time; copies are sufficient.
    Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's websitehttp://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.
    CTAP and ICTAP candidates:
    CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf.
    CTAP applicants MUST submit the following documents:A copy of your RIF separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice).

    • A copy of your SF-50 "Notification of Personnel Action" noting current position, grade/band level, and duty location;
    • A copy of your latest performance appraisal including your rating; and
    • Any documentation from your bureau/operating unit that shows your current promotion potential.(When the area of consideration includes applicants from outside of the Department’s workforce)
      ICTAP applicants MUST submit the following documents:A copy of your RIF separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; notice of disability annuity termination; certification from your former agency that it cannot place you after your recovery from a work-related compensable injury; or certification from the National Guard Bureau or Military Department that you are eligible for disability retirement.
    • A copy of your SF-50 "Notification of Personnel Action", documenting your RIF separation, noting your position, grade/band level, and duty location, and/or Agency certification of inability to place you through RPL, etc.;
    • A copy of your latest performance appraisal including your rating; and
    • Any documentation from your agency that shows your current promotion potential.

    NOTE: You will not be considered if you fail to provide all required documents.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    U.S. Census Bureau offers a comprehensive benefits package. Explore the benefits offered to most Federal employees at https://www.usa.gov/benefits-for-federal-employees.

    Additional benefits available at Census Headquarters located in Suitland, MD, include: fitness center; child-care facility; credit union; free parking; convenient access to Metrorail and Metrobus transit services in Washington, DC, Maryland and Virginia communities; car pools/van pools; etc.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help This job is open to
  • Individuals with disabilities
  • Federal employeesCompetitive service

    Current or former competitive service federal employees.

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • Special authorities

    Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

  • Veterans
Clarification from the agency

Current Federal employees serving under a career/career-conditional appointment in the competitive service; Former Federal employees with reinstatement eligibility; CTAP/ICTAP eligibles; Applicants eligible under special hiring authorities; Veterans who are preference eligible, or separated from the U.S. Armed Forces under honorable conditions after 3 years or more of continuous active service may apply under the Veterans Employment Opportunity Act.


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