Administrative Assistant (Contingent) VSE Corporation Bremerton


Short Description :

Phone calls, scheduling appointments, making travel arrangements Skill in advising and instructing subordinate or related external organizational entities concerning the required reporting and general clerical and administrative procedures of the Office, is required May be subjectmatter experts ,…

Full Description :

VSE Corporation is currently seeking an Administrative Assistant in Norfolk, VA, San Diego, CA; Bremerton WA areas with extensive experience supporting maintenance administrative activities for US Aircraft Carriers and Surface Ships.

This position is contingent upon the award of the contract from the government.

Duties & Responsibilities:

Responsible for general site-specific administrative tasks (filing, taking phone calls, scheduling appointments, making travel arrangements). The Administrator will manage calendars, meetings, and travel schedules and associated arrangements, expense and time reporting, and other activities. The Administrator is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.

· Provide administrative support to the executive in a staff capacity by coordinating such activities as personnel records and payroll, budget preparation and control, work-flow procedures, compensation matters, and training programs.

· Recommends, interprets, and/or implements internal administrative policies and procedures as it pertains to the contract.

· Performs as a generalist by combining administrative tasks in such functional areas as finance (budget/time accounting), human resources, security clearances, Etc.

· May prepare budgeting, project scheduling and statistical reports as required.

· Performs detailed administrative, office management, financial and analytical activities for the on-site management team.

· Prepares, develops and update charts and graphics for the management team.

· Develops solutions to a variety of problems of moderate scope and complexity

· Contributes to the completion of organizational projects and goals.

· May serve as liaison for administrative tasks with other functions such as Facilities, Security, and Finance.

· May be subject-matter experts on the use of one or more business-related tools such as company’s time reporting, financial, or expense reporting system.

· Support US government administrative actions (record-keeping, contract organization, invoice processing etc…)

· Prepare Purchase Requisitions (PR) as needed.

· Required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

· Other duties as assigned.

Minimum Requirements:

· High school diploma or GED

· Two (2) years or more of relevant experience.

· Skill in advising and instructing subordinate or related external organizational entities concerning the required reporting and general clerical and administrative procedures of the Office, is required.

· Skill in using a variety of office automation software programs such as email, word processing, spreadsheet, and slide presentation (MS Office Suite).

· Knowledge of grammar, spelling, punctuation, and required formats, is required.

· Tact and diplomacy to effectively work with civilian and military personnel.

· U.S. citizenship required.

· Secret Security Clearance required.

· The selected applicant will be subject to a background check and drug testing.

Preferred Requirements:

Experience as part of a US Navy Afloat Training Group (ATG), Propulsion Examination Board (PEB), Board of Inspection and Survey (INSURV) or Regional Maintenance Center (RMC).

Equal Opportunity/Affirmative Action Employer. VSE considers candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status, or any other characteristic protected by law.

This position is contingent upon the award of the contract from the government.

Job Type: Full-time

Work Location:

  • One location

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • A good job for someone just entering the workforce or returning to the workforce with limited experience and education
  • A job for which all ages, including older job seekers, are encouraged to apply
  • Open to applicants who do not have a college diploma

Schedule:

  • Monday to Friday
  • Weekends required
  • Day shift
  • Night shift

Company's website:

  • vsecorp.com

Company's Facebook page:

  • https://www.linkedin.com/company/vsecorp/

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

Work Remotely:

  • No


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